Privacy Policy

This Privacy Policy explains how the Slovenia Games Association ("we", "us", or "our") collects, uses, and protects your personal data when you visit the Slovenia Games Conference website (the "Site") or register for the Slovenia Games Conference 2027 (the "Conference"). We process personal data in accordance with the EU General Data Protection Regulation (GDPR) and applicable Slovenian data protection law.

1. Who We Are

The data controller responsible for your personal data is the Slovenia Games Association, organiser of the Slovenia Games Conference, based in Ljubljana, Slovenia. You can reach us at info@sgc.si.

2. Data We Collect

• Information you give us: your name, email address, and any details you provide when you sign up for our newsletter, register for the Conference, or contact us.
• Ticketing information: where tickets are sold, order and billing details are processed by our ticketing provider on our behalf.
• Technical information: basic, non-identifying data such as your browser type and pages visited, collected automatically to help us operate and improve the Site.

3. How We Use Your Data

• To register you for the Conference and manage your attendance.
• To send you the newsletter and updates about the Conference, where you have signed up.
• To respond to your enquiries and provide support.
• To operate, maintain, and improve the Site and the event.
• To comply with our legal obligations.

4. Legal Basis for Processing

We rely on the following legal bases under the GDPR: your consent (for example, for newsletter sign-ups, which you may withdraw at any time); the performance of a contract (to provide your ticket and manage your registration); our legitimate interests (to operate and improve the Site and event); and compliance with legal obligations.

5. Newsletter & Communications

If you sign up for our newsletter, we will use your email address to send you updates about the Conference. Every email includes an option to unsubscribe, and you can opt out at any time by contacting us. Newsletter sign-ups are currently collected via a third-party form provider, which processes your submission on our behalf.

6. Cookies

The Site uses only the cookies and similar technologies necessary for it to function and, where applicable, to understand how the Site is used in aggregate. We do not use cookies to build advertising profiles. You can control or delete cookies through your browser settings; disabling essential cookies may affect how the Site works.

7. Sharing Your Data

We do not sell your personal data. We may share it with trusted service providers who help us run the Conference and the Site — such as ticketing, email, and hosting providers — who act on our instructions and are bound to protect your data. We may also disclose data where required by law.

8. Data Retention

We keep your personal data only for as long as necessary for the purposes described in this policy, or as required by law. Newsletter data is kept until you unsubscribe. Registration and ticketing data is kept for the period needed to run the event and to meet our legal and accounting obligations.

9. Your Rights

Under the GDPR, you have the right to:

• access the personal data we hold about you;
• request correction of inaccurate or incomplete data;
• request erasure of your data ("right to be forgotten");
• restrict or object to certain processing;
• request portability of the data you provided to us;
• withdraw consent at any time, where processing is based on consent.

To exercise any of these rights, contact us at info@sgc.si. You also have the right to lodge a complaint with the Slovenian Information Commissioner (Informacijski pooblaščenec).

10. Data Security

We take reasonable technical and organisational measures to protect your personal data against loss, misuse, and unauthorised access. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The current version will always be available on this page, with the "Last updated" date shown above. We encourage you to review it periodically.

12. Contact

If you have any questions about this Privacy Policy or how we handle your data, please contact us at info@sgc.si.